Chapter Policies

Payment Policy

EWGA Westchester events are offered on a prepaid basis. The payment options (depending on the event/venue/instructions) are as follows:
  
1) credit card via 123 sign up system,
2) check mailed in and received prior to event, or
3) check/cash presented day of event prior to start of event.


Should a payment not clear (ie:
 Insufficient Funds, check returns, cancelled or invalid credit card, etc.) a member must pay and square accounts with the Finance Director within 15 days of notice.  Failure to do so will result in temporary suspension of membership privileges eliminating the opportunity to sign up for future EWGA Westchester events.  Membership will be reinstated once payment is received.

If there is a second occurrence, the member will only be allowed to fully prepay for future events to ensure funds clear prior to the event.

If there is a third occurrence, the Board has the right to revoke membership, though the member would be allowed to finish any events already paid for and cleared (such as league play). 

If termination is being considered, the member may address their payment inconsistencies to the Board, such as mitigating factors etc., for the board's consideration and review.

The Boards decision on suspension and termination are final, and in keeping with the EWGA National Board's guidelines on the subject.

 

Implied Release

By registering for an event with EWGA Westchester, you acknowledge that you agree to the following:

I give EWGA the absolute right and permission to use my photograph in its promotional materials and publicity efforts. I understand that the photographs may be used in a publication, print ad, direct mail piece, electronic media, or other form of promotion. I release EWGA, the photographer, their offices, employees, agents, and designees from liability for any violation of any personal or proprietary right I may have in connection with such use.

Refund Policy

Payment for all events is final and there are no refunds.     In the case of inclement weather, as long as the course is opened, the event will go on.  

Refunds will be issued in the event that an event is cancelled by the course due to inclement weather or by the Chapter due to low attendance. 

Subsidy Policy

The EWGA Westchester Board of Directors (Board) will, at their sole discretion, determine the cash subsidy, if any, for members that compete in the following EWGA National Championships:

EWGA Championship Regionals and Finals
Eligibility: Individuals must have competed in the local EWGA Westchester Chapter Championship and advanced to represent Westchester in the Championship Semi-Finals and/or Finals.

EWGA Cup Regional Qualifier and Finals
Eligibility: The team must represent the Westchester Chapter at the EWGA Cup Regional Qualifier and/or the EWGA Cup Finals.  

Eligibility:
Those eligible for a subsidy must be EWGA Westchester primary or dual members in good standing and must represent the Westchester Chapter as a team or individually as they compete in the EWGA National Championship events.    

It is the sole responsibility of each Chapter member to notify the Board of their participation, and show proof of payment of Registration.  The events that the Board may choose to subsidize due to cost of registration fees and/or travel can be decreased or increased at the discretion of the Board.  If at all possible, the Board will notify the Chapter members of the amount of the subsidy before the event.